Studio Manager

We are looking for a mid-to-senior operations professional who runs the day-to-day operational infrastructure of the studio. Owns onboarding and offboarding, tool and subscription management, scheduling and utilization, contracts and legal coordination, meeting operations, PTO coordination, and the operational documentation that holds it all together. Reports to the Director of Operations and works closely with leadership and the department directors daily. This is not an executive assistant role; this is the connective tissue of a 30+ person global team.

Run onboarding and offboarding end-to-end: email setup, tool and login provisioning, first-week orientation, access revocation Coordinate contracts and legal paperwork: SOWs, NDAs, contractor agreements, coordination with our attorney, contract file organization Manage tools and subscriptions across the studio: AI tools, Miro, Warp, QuickBooks Time, seat tracking, renewals, credit top-ups, cost hygiene Coordinate scheduling and staff utilization: calendar coordination across time zones, utilization tracking, flagging over- and under-allocation, keeping the team scheduled against live work Run meeting operations: notes, action items, follow-up circulation, keeping the project list current for the weekly project overview meeting Coordinate PTO and team logistics: intake, tracking, holiday coordination, balance management Maintain operational documentation: SOPs, team handbook, process documentation as the company evolves Identify operational gaps and close them without being asked

3+ years in studio management, office management, operations coordination, or a similar role Strong organizational instincts: you make lists, follow up, and close loops without being prompted Excellent written communication: clear, direct, professional across Slack, email, and documentation Detail-oriented and reliable: small things do not slip through the cracks Comfortable in a fast-moving, distributed team where things are not fully defined Self-directed: you can manage your day and priorities without supervision You spot gaps before they become problems

Experience at a creative agency, design studio, production company, or post house Experience coordinating contractor-heavy teams or international contributors Familiarity with project management tools (Asana, Notion, or equivalent) Light familiarity with US contract paperwork (SOWs, NDAs, contractor agreements) Experience running operational rhythms like weekly project meetings or status reports

Slack, Notion, Google Workspace, Miro, QuickBooks Time, Warp, and a range of AI tools across the studio.

Calm, organized, and proactive. This person thrives on bringing order to complexity and finds satisfaction in making other people's work easier. They are comfortable working alongside senior leadership and department directors without being intimidated by the room. They do not need authority to get things done; they get things done because they care about the studio running well. They are AI-native or genuinely curious. They see operational tasks as an obvious application for AI tools and look for ways to use AI in their own workflow, not just treat it as a creative-team concern.

AI expertise (curiosity and willingness to use AI in your workflow is enough) Creative or production background Management experience over other people Technical skills beyond standard remote-work tool fluency

They are AI-native or genuinely curious. They see operational tasks as an obvious application for AI tools and look for ways to use AI in their own workflow, not just treat it as a creative-team concern.

Remote (Work PST hours). Full-time, permanent or contract. Contractor-provided hardware. Working hours coordinated with the operations and leadership schedule.

Director of Operations

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The Studio Manager works alongside department directors (Creative, Entertainment, Future-Lab, Intelligence, etc.) who lead their own project domains; the Studio Manager owns the operational infrastructure across all of them.