Production Coordinator, Mid Level

The Production Coordinator runs the day-to-day operations of entertainment projects, serving as the connective tissue between the creative team, the client, and the business. They ensure every artist has an assignment, every deadline is tracked, every client gets a status update, and every problem is identified before it becomes a crisis. This is not a junior tracking role — it requires 3-5 years of production coordination or project management experience and the judgment to interface directly with clients and the VFX supervisor.

Run daily production check-ins with each artist and team member to confirm assignments, surface blockers, and ensure everyone is productive Coordinate directly with the VFX supervisor to align artist priorities with project needs and creative direction Manage client communication: deliver status updates, route feedback to the right artists, confirm deliverable timelines, and set expectations Track project schedules, shot status, budgets, and deadlines across 3-4 concurrent productions Identify potential problems early and propose solutions before they impact delivery or budget Ensure team utilization: make sure every artist has meaningful work at all times and redistribute assignments when capacity shifts Maintain production databases, shot trackers, and time logs that feed into billing and profitability reporting Run production meetings: set agendas, capture decisions, distribute action items, and follow through on execution Support the producer (once hired) with operational execution and project logistics Morning: review overnight client communications and delivery status; prepare daily standup agenda Daily standup: meet with each artist to confirm their assignments for the day, identify any blockers, and adjust priorities if needed Mid-day: sync with VFX supervisor on creative priorities, flag any shots that are at risk of missing deadline, and reallocate resources as needed Ongoing: route client feedback to the correct artists, confirm receipt and understanding, track revisions through completion Ongoing: monitor team utilization and flag anyone who is underloaded or stuck waiting on dependencies Ongoing: update shot trackers, production databases, and time logs in real time as work progresses End of day: compile daily status for client and internal stakeholders, log hours and budget data, prepare next-day priorities Weekly: review budget burn rate against project scope, flag any projects trending over budget, and provide production status to the Director of Studio Operations

3-5 years of production coordination, production management, or project management experience in film, television, VFX, or post-production, Proven ability to manage multiple concurrent projects with overlapping timelines and shifting priorities, Direct client communication experience: comfortable delivering status updates, managing expectations, and routing feedback, Strong organizational instincts and the ability to track dozens of moving parts without letting anything drop, Proactive problem-solving: identifies risks early and proposes solutions rather than escalating problems without recommendations, Experience working with creative and technical teams, understanding how to coordinate without micromanaging, VFX-specific production coordination experience (Shotgrid, FTrack, Kitsu, or similar VFX tracking tools)

Familiarity with AI tools or production workflows and terminology, Experience with budget tracking, P&L reporting, or production accounting, Background in entertainment or advertising production environments

Shotgrid, FTrack, Kitsu, Frame.io, Miro, Asana,

This person thrives on keeping the machine running and gets genuine satisfaction from a day where every artist was productive, every client got a response, and no deadlines slipped. They are assertive enough to chase people down and hold them accountable, but collaborative enough that the team trusts rather than resents them — and they see around corners, already thinking about reassignments and client communication when a shot starts falling behind.

AI tool proficiency, Creative or artistic background, Formal degree (relevant production experience matters more), VFX artist or technical experience

AI tool proficiency is explicitly not required — production management skills are what matter. Familiarity with AI production workflows and terminology is listed as a nice-to-have.

Remote position with shifted working hours required, hours to cover US and EU based on the supervisor's specifications.

Entertainment Division Lead and the Director of Studio Operations

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